Job Description

The Archdiocese of St. Louis Catholic Education and Formation features an expansive coalition of schools that allow our children to develop a sense of purpose and value, receive a higher quality education, join a welcoming community and feel secure in a a dynamic future. We have a rich history, with its establishment 200 years ago by St. Rose Phillppine Duchesne. A coalition of schools serving over 50,000 students (PreK-12) within an 11-county area. The educational experience provided to our students and their families is rooted in a higher calling from God to honor and celebrate the gifts He has given us.

Job Summary

The Parish Clerical Assistant provides administrative and clerical support to the parish office to ensure smooth daily operations. This role assists clergy, staff, and parishioners while maintaining accurate records and supporting parish communications in alignment with the mission of the Catholic Church.

Job Responsibilities

Office Administration

• Answer phone calls, emails, and greet visitors in a professional and welcoming manner
• Manage daily office tasks such as filing, copying, scanning, and data entry
• Maintain organized parish records and confidential files

Sacramental Records

• Assist with recording and updating sacramental records (baptisms, marriages, funerals, confirmations)
• Prepare certificates and official church documents as requested
• Ensure accuracy and confidentiality of all sacramental documentation

Scheduling & Coordination

• Help schedule Mass intentions, meetings, and parish events
• Coordinate use of parish facilities and calendars
• Communicate schedule updates to staff and volunteers

Communication Support

• Prepare weekly bulletins, newsletters, and parish announcements
• Post updates on parish website or bulletin boards as directed
• Assist with mass mailings and parish correspondence

Job Requirements

• High school diploma or equivalent (some college preferred)
• Previous clerical or office experience strongly preferred
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong organizational and communication skills
• Ability to handle confidential information with discretion
• Friendly, respectful demeanor consistent with parish values

The Archdiocese of St. Louis Catholic Education and Formation is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran or disability status.

 
Pre-Employment Screening 
All candidates receiving an employment offer must submit a pre-employment screening. The screening will include criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure/certification verification, health screening, and any other screenings deemed necessary for employment. Any offer would be contingent upon successful completion of any required screening. 

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