Job Description

Job Title: Administrative Assistant

Location (city, state): Schaumburg, IL (Hybrid)

Industry: Association / Healthcare

Pay: $25–26/hour

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Addison Group is partnering with our client, a mission-driven healthcare association, to hire a contract Administrative Assistant to support leadership and committee operations. This assignment may extend and could lead to consideration for a future full-time role.

Job Description:

The Administrative Assistant will join a centralized support team that partners with executives and member committees. This role focuses on meeting coordination, documentation, and day-to-day administrative operations while helping ensure projects and initiatives stay on track.

Key Responsibilities:

• Prepare and edit professional correspondence, presentations, and reports
• Assemble and distribute meeting and educational materials
• Coordinate logistics for meetings, including scheduling and agenda creation
• Attend meetings and document detailed notes and follow-ups
• Support multiple committees and collaborate with internal staff liaisons
• Manage calendars and assist with travel and expense coordination when needed
• Maintain organized and confidential records and files
• Provide administrative and project support across departments

Qualifications:

• 1–3+ years of administrative experience in a professional setting
• Association or nonprofit experience preferred
• Associate’s or Bachelor’s degree preferred
• Strong Microsoft Office skills (Word, Excel, Outlook, PowerPoint required)
• Experience with Concur, Monday.com, or CRM platforms is a plus
• Strong attention to detail, reliability, and ability to work proactively

Perks:

• Opportunity to gain experience in the association and healthcare space
• Collaborative, supportive team environment
• Strong work-life balance with hybrid flexibility
• Potential pathway to a full-time opportunity for high performers

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